Deep-Diving Systems of Agreement: How to Sign Documents Electronically
DocuSign’s vision is to modernise the Systems of Agreement of companies around the world, automating and connecting everything that happens before, during and after each document is processed through the DocuSign platform.
Our vision is to accelerate the way technologies and processes are used to prepare, sign, execute and manage agreements. In this blog series, we're contextualising each of the four stages of a fully digital System of Agreement platform.
We previously shared how you can now prepare documents with a high degree of automation. We now move on the next phase: Sign.
When it comes to signing agreements, there has been a breakthrough. Electronic signature solutions from companies like DocuSign allow businesses to distribute, sign, and collect agreements without resorting to printed paper. This can accelerate turnaround time dramatically, reduce costs, and largely eliminate errors. As the research firm Gartner recently concluded, “Having reached mainstream adoption, the real-world benefits of e-signature are predictable, broadly acknowledged and have been realised by thousands of organisations across millions of users."
Sign documents quickly and securely
The primary stage of the lifecycle of any document is its signature but, despite how it may seem, it is not an isolated action within this picture. There are many activities involved in the process of signing a subscription so that it is valid, and they are not always simple. E-signature has another important effect: it breaks the bottleneck imposed by pen-and-ink signatures, which are inherently manual. With that obstacle removed, there is a real possibility of digitally transforming the end-to-end agreement process.
Sending a contract to different people with different functions, between reviewers, approvers and signatories, is usually synonymous with a headache. Roadblocks, lost papers along the way and signatures in the wrong place are more than common problems within a scenario that should be easier and more dynamic.
In addition, any small error at this stage of the cycle may require everything to start from scratch, causing all the time, money, and effort spent on a particular document to be wasted.
With that in mind, we worked to make it possible to complete this process more quickly, with more aid resources and more security, facilitating and streamlining the stage of contract execution. Now it is possible to:
- Sign a document and send it to multiple parties with different roles, like reviewers, approvers, and signers, in just one click.
- Sign using any mobile device, anywhere, anytime, even without internet access.
- Identify each signer with a method appropriate to the agreement type and regional laws. This could range from a simple email authentication to the signer’s presenting an official document via video conference.
- Determine the order of signing by defining which signatories can sign the document in advance and whether others can sign in parallel.
- Monitor the status of each participant in the signing process, clarifying who still needs to finalise certain actions.
- Certify the signing process and the completed agreement, including a detailed record of who did what, how they were authenticated, and other contextual information.
- With legally valid automated routing, signer identification, and signature capture, this stage has everything to be more streamlined, practical, secure and fully immersed in the digital age.
- These activities are about getting the signature executed in a legally valid manner.
Read all about it
To learn more, read the The Rise of Modern Systems of Agreement, a collaboration between DocuSign’s strategy executives and Geoffrey Moore, author of Crossing the Chasm. It explains how every company has a System of Agreement, but most are not modernised for today’s speed of business.
Symptoms of a legacy System of Agreement include slow, expensive processes due to a lack of automation, disconnected steps that require customers or employees to rekey information you already have, and an inability to monitor or audit for compliance.
There is a better way: a modern System of Agreement. Discover the whats, whys, and hows by reading the white paper, and keep an eye on our blog to understand the next step: Act.