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How (and Why) to Create Electronic Signature in Microsoft Word

There are more than 1.2 billion Microsoft Office users and 60 million Office 365 commercial customers, and the chances are high that they use Microsoft Word.

Why would we print, scan, fax, or mail a signature today? It’s so easy to add an e-signature on a Microsoft Word document without ever leaving the application. Whatever the reason for using Microsoft Word, be it offer letters, invoices or onboarding packs, users can create and add an electronic signature into Microsoft Word documents in a few easy steps.

A step-by-step guide to creating an electronic signature in Microsoft Word

  1. First, install the DocuSign add-in.

Go to the Insert tab and navigate to the Office Store (or Store on Mac). Search for DocuSign, Add DocuSign for Word and confirm installation.

  1. If you’re new to DocuSign, create a DocuSign account with a free trial. If you’re already a customer, continue to step 3.

Click the DocuSign tab at the top of the Word window, and then click Sign Document in the DocuSign toolbar to open the menu. Click Create Account, enter your name and email address, and click Sign Up. A verification email will be sent to you. Click Activate in the email.

  1. Log into your DocuSign account.

Return to the DocuSign menu by clicking Sign Document. Click Log In, enter your email address and password, and click Log In. Then click Continue.

  1. You can now add your signature to the document.

Click Signature on the left side of the page, click the spot where you want to insert your signature, and click the yellow Adopt and Sign button at the bottom of the window. Your signature will appear in the desired place on the document. Click Finish at the top of the page.

  1. Your signed document is ready to send and download.

Enter the recipient’s name and email address in the “Full Name” and “Email Address” fields in the pop-up menu, then click Send and Close.

Why add an electronic signature to your Microsoft Word documents?

  • Authenticity: The signature confirms who the signer is.
  • Integrity: The signature confirms the document has not been tampered with since it was signed.
  • Non-repudiation: The signature proves the document’s origin to all parties, preventing disassociation.

DocuSign for Word lets you sign easily, efficiently, and digitally from almost any device.

Why add an electronic signature from DocuSign?

DocuSign for Word lets you sign easily, efficiently, and digitally from almost any device. No matter what industry you work in, you can work seamlessly across all your devices. It’s as secure and valid as signing with paper and ink.

  • Sign electronically without having to leave Microsoft Word, or other Microsoft products like Outlook or Sharepoint. You can even sign using your Windows Phone.
  • DocuSign authenticates the signer’s identity so electronic signatures are not forged.
  • ISO 27001 certified, DocuSign provides bank-grade security and assurance
  • DocuSign’s Certificate of Completion is court-admissible and contains an audit trail of signee’s email addresses, timestamps and IP address, for example.

Did you know you can add your own custom signature in Microsoft Word?

If you’re attached to your autograph, you can choose to use your own signature rather than one of DocuSign’s premade options.

  • Log in to your DocuSign account.

Click the Profile Image, then click Preferences. Under Member Profile, click Manage Identity.

  • To change your signature, click Edit and select Draw.

Click and hold within the Draw your signature box to draw the desired signature. Then, click and hold within the Draw your initials box to draw the desired initials. Click Adopt to confirm.


  1. Christine Heywood

    December 19, 2018 at 12:51 am

    How long is the free trial and what’s the cost after the free trial?

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