How to Create an Electronic Signature

Adding an electronic signature to a document saves time. You can sign a document quickly and securely, but how do you create an electronic signature? In this article, we provide a guide that takes you through the process of creating an electronic signature and signing a document. 

An electronic signature is legally binding in the UK, but a digital signature will need to be used when more authentication is required for some transactions. Read on to learn how to sign by creating an electronic signature or creating a digital signature.

Creating an Electronic Signature - a Step by Step Guide

It’s time to say goodbye to paper contracts - you can start signing documents easily with a simple electronic signature. You can even sign on mobile. 

What is an electronic signature?

An electronic signature is a symbol or other data in digital format adopted by a person who wants to sign an electronic document. It can often take the form of an image of a physical signature. It stops users from having to print, sign, send and post a document or contract. You can use electronic signatures to sign PDFs, word documents, Google Docs and more. 

Creating your Electronic Signature using DocuSign eSignature

 You can choose one of the preformatted styles, upload image files, or draw your signature directly.

Step 1 - Sign up for a free trial of electronic signature software. You can sign up for a trial of DocuSign eSignature here.

Step 2 - Log in to your account and choose “Manage Profile”. 

Step 3 - Click the ‘Signatures’ tab.

Step 4 - Click ‘+add new’ to create a signature.

Step 5 - Choose from the menu of three different options depending on how you want to create your signature - upload, draw or choose a pre-formatted option.

For the upload and draw options, you will need both a signature and initials. For the draw option, you draw freehand, and for the upload option, you will need an acceptable file format and image size. (GIF, JPG, PNG, BMP) 

You can use the DocuSign mobile app on a tablet or other mobile device to draw your signature using a stylus or just your finger.

Step 6 - When you are happy with your signature, press ‘CREATE’. 

Voila,  you’ve created an electronic signature. 

Now follow this simple tutorial which guides you through step by step on how to sign a document electronically with your newly created signature.

Do I need to create a digital signature?

Digital signatures are one type of electronic signature used when an extra layer of identity verification is needed. Digital signatures provide a higher level of security by using technology that encrypts the signature and verifies that the person signing is who they say they are. 

If you need to sign a document with a digital signature - you can execute it in five simple steps with DocuSign eSignature:

  1. Click the link - You may be sent an email with a request to digitally sign your document. Open the email and click the link. Your document should open in an electronic signature tool such as our DocuSign eSignature application.
  2. Agree to electronic signing - You may be asked to agree to sign. After confirming the agreement and if the document was sent via DocuSign eSignature, you should see tags with instructions to Start or Sign.
  3. Click each tag - Follow the instructions to add your electronic signature where it is required to sign or initial.
  4. Verify your identity - You will need to verify your identity with a government-issued ID. Watch this video to see how DocuSign ID verification works. You’ll upload a copy or take a photo of your ID.
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