Unfortunately, paperwork is just one part of the productivity challenges in the modern era.
Salary.com reported in its last “Wasting Time at Work” survey that 89% of respondents admitted they wasted time at work each day. More than half confess to squandering up to an hour a day on meaningless pursuits. The distracting culprits? No big surprise:
- Social media
- Internet surfing
- Repetitive meetings
- Endless email strings
Turning off the temptations is NOT the answer
Yes, bosses can encourage fewer and more productive meetings. Emails can be limited to two communications only before a real conversation is required. But stringently policing social media and non-work related internet access could have adverse effects.
Nearly 10% in that survey would leave their job if strict online policies were put in place and a significant portion said it could cause them to reject a job offer. Plus, there is validity in people needing to take mental breaks from time to time.
Make sure your time spent actually working is more productive
Coffee runs. Social posting. Texting. Following sports. Chatting at work. Online shopping. Those interruptions are not going away, especially with the prevalence of mobile apps. To counter, many productivity gurus recommend making sure that when work IS being done, it is being done in the very best ways possible.
Productivity doesn’t have to be rocket science
Most have embraced automated solutions such as CRM (75%+ of companies have implemented), HRMS & HRIS (50%+ adoption), ERPs (now a $10B market), and the like. With these on premise and cloud-based powerhouses, processes flow through the system…until the document gets to the approval and signature stage. Then suddenly everything becomes “old school” with printers, scanners, faxes, pens, and even typewriters.
While the hours, days, and weeks it takes for documents to be sent, signed, and mailed back offer plenty of opportunities for employees to online shop, update their profiles, and follow their home team at their desks, it puts a dent in the bottom line (80% of managers and directors waste up to an hour a day looking for documents.)
It’s time to consider some time-saving tech
Simply adding automation into your paperwork approval and signing processes can yield amazing results. And since electronic signature tools are integrated into most business must-haves such as Salesforce, Office 365, Google Docs and the like, it’s not a forklift implementation.
See for yourself:
- HR orgs: Go hire.
- Legal teams: Go win.
- Finance departments: Go manage.
- Sales reps: Go sell.
- Procurement groups: Go purchase.
 DiscoverOrg Survey