Why do I need an electronic signature?

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If you’re asking ‘why do I need an electronic signature?’ and haven’t already taken the leap to embed e-signatures into your business workflows, then now is the time to do so.

The chances are, you are already using electronic signatures in other areas of your life, such as when signing for a delivery or signing a phone contract online.

So, adopting the process within your business could help iron out many operational challenges, as well as improve security and reduce the errors that so often creep in.

Why do you need electronic signatures?

1) eSignatures are safe, secure and confidential

Small and medium-sized businesses often have to send out confidential, even sensitive, information or data to be signed and sent back. Knowing you can do that securely and safely is vital. Whether it’s a new hire agreement, invoice or sales contract that requires a signature, doing it digitally means sensitive documents can be encrypted and do not have to rely on the postal service or an antiquated fax system.

2) Create a clear, digital audit trail

Having a comprehensive digital audit trail is another advantage of using eSignature in your business. Knowing who has signed your document and when, is one of the many benefits.

By keeping a record of the signing process, it can protect you and your organisation from a compliance and legal standpoint.

3) Electronic signatures improve time management

In so many areas of business now, there is a need for speed. Electronic signatures cut back on the amount of paperwork and mean that you can receive signed documents back from colleagues and clients much more quickly and efficiently. It also reduces the likelihood of errors, which can slow down business operations.

4) eSignatures make you easier to do business with

Integrating the electronic signature process into your business means you are already streamlining the invoice and payment process, as well as simplifying the way in which your business communicates with other organisations, employees and customers. Electronic signature solutions allow a business to streamline their operations which, in turn, will help to improve the customer experience.

5) They easily integrate with existing systems

Implementing a new process can sometimes cause disruption, which can be off-putting when a business needs to be able to carry on operationally. The good news is that electronic signing can be embedded into whatever systems and applications your business is already using. You can create documents in a variety of formats and then upload to a range of file sharing sites, making them easy to access.

6) Electronic signatures are convenient and versatile

Businesses have customers, employees and contacts based around the world. So, it makes sense that you are able to send documentation to anyone, anywhere, for them to electronically sign at a time that suits them. They can then send these back quickly and securely via a smartphone or tablet if they are on the go. Documents that require an electronic signature can also be sent in different languages, meaning that communication is no longer an issue.

Summary: Do you need an electronic signature?

It’s clear that the traditional paper-based signature process no longer works for the modern way of doing business and, thankfully, embracing electronic signatures in your business is quick and easy. With the many benefits associated with digitising your signatory processes, switching to electronic signatures should be a natural next step for your business.

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