Why eSignatures are only the start when it comes to cloud agreements
Digital workflows have made business processes faster and more efficient. This includes being able to communicate and collaborate in real-time, from even the remotest of locations.
DocuSign eSignature has been transforming the way organisations sign agreements, but the DocuSign Agreement Cloud can help customers automate and connect the entire agreement process - from preparing to signing, acting on, and managing agreements.
The importance of the DocuSign Agreement Cloud
Two of the most pressing business priorities of the modern age are the twin goals of transparency and accountability. Achieving both must be in a highly controlled manner. Contract creation and management online make this infinitely achievable.
You can also share data about sensitive transactions and important projects in real-time, with a secure chain of approval made crystal clear. Plus, all the stakeholders in the agreement can be awarded a level of access to data that’s appropriate and controllable.
The timing and details of a collaborative chain, plus any changes, are mapped out and accessible. This includes synchronicity that ensures sign-off can only happen when all parties are looking at the most up to date version of the digital document.
In a nutshell, the chances of anyone signing an incorrect document due to an update error or amendment oversight becomes non-existent.
Managing agreements from end to end with cloud agreements
The most pressing reason for any organisation to move contract creation and sign-off online is to automate the whole process. What is not always fully appreciated, is the end to end control this provides, that extends its value beyond capturing an eSignature.
Transactions and verifications are securely captured and can then be accessed at any time in the future. For example, if the digital document trail you’re interested in is a job offer and then a contract of employment, these can be revisited and analysed in a second, even though the appointment took place years before.
Or, if you’re concerned an employee or supplier has breached a confidentiality agreement, you can check their obligations and any agreed penalties instantly. This ensures you can grapple with the ramifications quickly, and take action before the problem escalates. That provides a degree of business control that is hard to replicate in many other document management systems.
There are also options for cloud agreements to be organised to give different involved parties customised levels of responsibility. This includes limiting agreement authors, making data shareable to a wider range of personnel and then creating a cascading sign-off system that ultimately reaches the primary decision-maker. All of this can be quick, integrated and auditable.
Long after, anyone with the right level of authority can view a wide range of data connected to this contract or other agreement, to analyse its evolution and staff involvement. This leaves no room for ambiguity or argument further down the line.
Modernising your system of agreement
With so much data flowing through digital workplaces, one of the potential problems is accessing the information you want, quickly.
Using a platform such as the DocuSign Agreement Cloud makes it much easier to create a document that forms the basis of an agreement, and make sure that all pertinent data is included. It also makes it much easier to revisit cloud agreements, due to its intuitive dashboard and searchability.
Think of it as a modern version of the “library” of contract or project paperwork, with the ability to direct you to the agreement document you need instantly. However, you can also interrogate it for the antecedence of the agreement, and any other relevant data that you need on that transaction or project sign-off.
Bringing agreements into the cloud
DocuSign’s contract management platform can streamline and automate your agreement processes, saving valuable time and money. It also eliminates many of the errors and ambiguities of traditional approval systems.
We think you would "agree", this means its value is considerable, and its ability to capture eSignatures is just the “finishing touch”.
Community Event: Discover the DocuSign Agreement Cloud, beyond the eSignature
On Tuesday 6th October join DocuSign experts at our next Community Event where we’ll cover:
- An overview of the full range of electronic signatures, set out by the European Union's Electronic Identification including Advanced Electronic Signature (AES) and Qualified Electronic Signature (QES)
- An overview of some key products and features in the DocuSign Agreement Cloud including DocuSign CLM (Contract Lifecycle Management), Gen (to aid generating new agreements) and our brand new Insights and Analyser tool
- Product demos to show you how you can best use the platform
Live Q&A where you can submit your burning questions