Men witnessing documents electronically

Witness documents electronically with DocuSign eWitness

Avoid the costs, errors, and time associated with manual witnessing

DocuSign provides solutions for signing and witnessing documents and deeds, including HM Land Registry deeds. eWitness is a feature of DocuSign eSignature that enables users to identify one or more individuals to witness the execution of deeds and other important agreements. For your clients, it’s fast and convenient. For you, it eliminates delays, reduces costs and allows you to capture signer and witness details for traceability and audit. Once the document has been signed, you have access to a downloadable Certificate of Completion that can serve as important evidence of signing and witnessing should you ever need it. The Certificate presents details about the signing and witnessing parties, including address, email address, IP address and time stamps.

Benefits of electronic witnessing

Clock moving quickly

Get going quickly

Flexible, easily configurable and easy to use for all parties, including senders, signers and witnesses.

Target

Accelerate agreement completion

Digitise manual and paper-based processes to speed up the contracting process.

Reduce risk

Reduce risk

Along with email, DocuSign eWitness supports a second factor of authentication with one time password, delivered by text message for both the signer and the witness. This allows you to meet specific requirements including signing HM Land Registry deeds such as change of ownership documents.

Capture evidence

Capture court-admissible evidence

Download a Certificate of Completion that provides proof of signing and witnessing by capturing key transaction information such as IP address, time stamps and authentication methods for both the signer and witness along with witness details such as their address and title. This file provides rich transaction evidence in the event of a legal dispute.

Save time and money

Save time and money

Avoid the costs, errors, and time associated with manual witnessing.

eWitness features

With a robust set of functionality, DocuSign eWitness allows seamless and secure electronic witnessing.

Automated workflows

Set up automated workflows with specific signing and witnessing order, to meet your specific requirements.

Quick setup

Easy to configure and use for all parties, including senders, signers and witnesses.

Flexibility

Add up to 2 witnesses per signer. Each signer will be able to choose their witness(es) and complete the witness(es) details, including name and email address.

Traceability and auditability

Capture detailed information about signers and witnesses through the Certificate of Completion, which can help provide proof of the signing in the event of a legal dispute.

Enhanced security

Unparalleled security with strong encryption practices. DocuSign meets the highest security and confidentiality standards.

Witness authentication

Add an extra layer of identity authentication for witnesses and signers with SMS one-time passwords for high-value transactions and HM Land Registry deeds.

Confidentiality

Limit witness access to agreements post-signing. Witnesses do not have access to the final executed agreements.

Womble Bond Dickinson Case Study

eWitness is a game changer for Womble Bond Dickinson UK (LLP)

"With 88% of our documents being e-signed in under 24 hours, DocuSign and the new eWitness feature is a game-changer for the typical real estate lawyer whose documents are often registrable at the Land Registry." Katherine Crowley, Practice Development Manager, Womble Bond Dickinson (UK) LLP
Read story

Key use cases in the UK

DocuSign eWitness can be used for many types of documents, including:

Deeds

HM Land Registry Deeds

Mortgage Agreements

Loan Agreements

Separation Agreements

Guarantor Documents

Short Hold Tenancies

Shareholder Agreements

Partnership Agreements

Merger and Acquisition Agreements

Electronic Witnessing FAQ

DocuSign eWitness is a feature of DocuSign eSignature that provides a seamless experience when witnessing documents electronically. DocuSign eWitness is the preferred approach when witnessing high value agreements or HM Land Registry deeds as it empowers signers to nominate up to two witnesses, while capturing important witness information such as witness address and title. eWitness also limits access to the witness post signing to preserve confidentiality. In a few limited cases, you might need to use DocuSign eSignature for witnessing. Here a few examples:

  • If you require more than 2 witnesses per signer
  • If you want to send a document using DocuSign SMS delivery
  • If you require to verify identity using DocuSign ID Verification
Setting up a DocuSign eSignature envelope that requires a witnessed signature is similar to the regular process for sending envelopes that require an electronic signature. When creating the enveloppe, you have the option to add a witness group and you will be guided through a few simple steps to finalise the envelope with witness(es).

Yes, with DocuSign eWitness you can add up to 2 witnesses per signer.

Some advanced features and options are supported only in certain DocuSign eSignature plans. Please contact your Account Manager to understand how you can get started right away.
In the event where the witness is unknown, each signer will be able to choose their witness(es) and complete the witness(es) details, including full name and email address, as well as phone number if 2-factor authentication is required.
Yes, you can meet HMLR requirements when using DocuSign eWitness. Our solution supports 2-factor authentication for both the signer and the witness using a one time password (OTP) sent by SMS.

Secure Electronic Witnessing in the UK

Learn how to sign and witness documents electronically in the UK.

Webinar with HM Land Registry on Witnessed Electronic Signature

HM Land Registry and Womble Bond Dickinson on Witnessed Electronic Signature

We sat down with HM Land Registry and Womble Bond Dickinson to discuss Witnessed Electronic Signature. Watch the webinar on-demand here.
Electronic Witnessing with OTP eBook

Using eSignature to Improve Efficiencies in Conveyancing

The Partnership made conveyancing history by being the first firm to use witnessed electronic signatures (WES) to submit HMLR deeds. Learn their reasons for adapting their processes and recommended best practice.
Learn How Electronic Witnessing Works

How electronic witnessing works

Review this two page data-sheet for a comprehensive overview into using eSignature with eWitness to sign and witness documents.

Start witnessing electronically today

Talk to an expert