The direct relationship between digital transformation and business success is not an eventuality. Companies need not only to prepare for the future using new technologies, but also to reflect on the possibilities and opportunities available to leverage their results today.
When we are confronted with change, it is normal to have questions and uncertainties. However, there is reassurance in knowing that the British Government’s independent legal adviser has issued guidance stating that e-signatures can be treated as equivalent to written ones. This means that, according to the Law Commission, a typed name or even the click of a button, is just as valid as a traditional wet signature.
Nobody understands so much about the administrative pillars of a company as its lawyers. That’s why we want to provide these compliance keepers with innovations that can leverage the company’s digital transformation with safer and more efficient processes.
Here are some practices that are possible with the adoption of the DocuSign platform, making technology the largest ally in your industry:
Mobility and practicality
To begin with, imagine a routine in which your contract folder does not have to walk around with you all day – in fact, it does not even have to physically exist. The ability to sign a document using any mobile device anywhere in the world not only makes things quicker, but also saves you from wasting important time tracking down the signatories.
In addition, instead of stacking paper on your desk, all the contracts you need will be one click away, stored in the cloud, and accessible at any time. As all documents are archived on a single platform under bank-grade encryption standards and with an intuitive search system, you can guarantee there security. Furthermore, they benefit from an increase in organisation that a physical file or folder of documents could only hope for, whether before, during, or after the signature.
Tracking and control of documents
Any action taken with any document, from the entry of a new electronic signature to the addition of a clause, can be mapped. With DocuSign, you can control the standardisation of forms and prevent unauthorised editing of your contracts.
For each process, a virtual audit trail is generated, guaranteeing the legal validity of contracts and signatures. Audit logs have date and time stamps, authentication methods and certificates, and guarantee the authenticity and integrity of documents.
Protection of information
According to a recent survey by the Association of Corporate Counsel, information security and confidential data breaches are a constant concern for legal directors and CLOs. Our platform limits the common vulnerabilities of traditional processes. All documents are covered with strict information security standards within the platform to attest to the security and confidentiality of your content, whether employee, customer, and partner data or sensitive information.
In fact, considering that legal sectors are reputed defenders of information security within companies, adopting document encryption technologies helps not only to protect confidential and sensitive data, but to reinforce that reputation.
Agility and efficiency
The starting point for all the steps taken by the legal department is always the notion of the deadline. Therefore, being able to finalise contracts and close processes faster is crucial to achieving and maintaining success in this context, especially when engaging in multiple tasks and cases at the same time (which is certainly a common scenario).
DocuSign assures you faster and more productive processes, as well as improving the experience of the signatories, without losing the formality and legal value of each action.
Want to know more about the immediate benefits of digital solutions? Read our e-book “7 Digital Best Practices for Legal Professionals“.